Email Signatures

Including an automatic signature on all of your emails is polite, it's helpful, and it's easy to set and forget. 

WashU Medicine Email Signature

An email signature reliably lets people know how they can reach you while providing helpful context (your department, title, etc.) to those you’re contacting for the first time.

As with every other component of communication, a standard email signature also helps us establish a consistent user experience and visual identity across WashU Medicine. 

How to create your signature

1. Find the instructions for the email client you use.

You will need to add or update your signature on all Outlook versions/apps that you use. Signatures do not automatically sync across devices.

2. Use the template below to add your signature.

Download the .eml file from Box.

Email signature template

3. Open the file in Outlook

For PC:

  1. Right click or double click the .eml file in Windows Explorer
  2. Select Open with
  3. Select Outlook (new)

For Mac:

  1. Go to File > Open > On My Mac
  2. Choose the downloaded .eml template file and click Open

4. Follow the instructions within the email.

The official WashU Medicine email signature contains the WashU Medicine logo, your name and title, as well as a range of contact information.

Minimum required information:
  • WashU Medicine logo
  • First and last name
  • Official title
  • University email address (linked)
  • WashU Green separator line
  • WashU Medicine
  • medicine.washu.edu (linked)
Optional information:
  • Cell phone number
  • Preferred pronouns
  • Office name (linked)
  • Mail Stop Code (MSC) – you can find this in Workday
  • Street Address
  • St. Louis, MO and Zip code

5. After creating your signatures, be sure to test the links and ensure everything is displaying properly.

ALL TEMPLATES

Brochure Template

Easily create a WashU branded tri-fold brochure using this six-panel template.

Business Cards & Letterhead

Order WashU Medicine branded stationery from our preferred vendor.

Diversity & Inclusion: “WE WELCOME” Posters & Graphics

Post this sign on your website or in your campus or clinical space to affirm that all are welcome here.

Email Signatures

Including an automatic signature on all of your emails is polite, it’s helpful, and it’s easy to set and forget. 

Event Poster & Flyer Templates

Promote your campus event with flyers or large posters.

Icon Library

WashU icon graphics are available in multiple formats for use on your website, print materials and more.

Merchandise & Promotional Items

Putting a logo on it? Heed trademark licensing requirements for apparel, promotional items and more.

New Website Requests

Use WashU Sites to create and manage your own website. It’s fast, easy and free.

PowerPoint Templates

Our presentation templates help you focus on your content instead of sweating the small stuff.

Project Brief Template

Set your project up for success by starting with a project brief that gets everyone on the same page.

Scientific Poster Templates

Share your hard work more easily using our handy poster templates.

Social Media Account Names & Graphics

Give your social media account a proper name, handle and imagery following these guidelines.

Web Template: Giving Page

Use this template to add an effective Giving page and call to action to your group’s website.