Email Signatures
Including an automatic signature on all of your emails is polite, it's helpful, and it's easy to set and forget.

An email signature reliably lets people know how they can reach you while providing helpful context (your department, title, etc.) to those you’re contacting for the first time.
As with every other component of communication, a standard email signature also helps us establish a consistent user experience and visual identity across the School of Medicine.
How to create your signature
1. Find the instructions for the email client you use
Typically, you’ll find the signature tool under Settings or Preferences. Find step-by-step instructions at the links below.
- Outlook email client instructions
(using the Outlook application installed on your computer) - Email 365 web app instructions
(using Outlook via email.wustl.edu)
2. Use the templates below to compose your signature(s)
You can set different signatures for a new email versus a reply or forward. We recommend paring down your signature for replies and forwards.
New messages
Includes title, department and address
- Full Name
Title
Office/Department/Program of …
Washington University School of Medicine
MSC 0000-000-000
660 S. Euclid Ave.
St. Louis, MO 63110
email@wustl.edu
314-000-0000 office
314-000-0000 mobile
Campus Box has been replaced with Mail Stop Codes.
How to determine your Mail Stop Code (MSC) »
Replies and forwards
Only name, email and phone number(s)
- Full Name
email@wustl.edu
314-000-0000 office
314-000-0000 mobile
3. Swap in your contact information
You can personalize your signature with links or additional information as well; just stick to the general format above.
Consider including your personal gender pronouns to help create a more inclusive environment.
- Full Name
email@wustl.edu
314-000-0000 office
314-000-0000 mobile
Pronouns: she/her/hers
Avoid logos and other images, which increase an email’s file size and turn into confusing attachments when the email is part of a thread.
4. Format your text and save
- Font: Calibri
- Size: 9 point
(For the body of your email, use 11 point or larger.) - Color: Black / Automatic
Pro tip: Leave logos out of your signature
Since images don’t scale properly on mobile devices and in message replies, it’s best to leave logos out of your email signature. The School of Medicine and Physicians logos, for example, would appear smaller than their acceptable minimum size in a signature.